What Goes Into Designing The Ultimate Audio-Visual Setup For Conferences?

What Goes Into Designing The Ultimate Audio-Visual Setup For Conferences?

Designing an audio-visual setup for conferences is no easy feat. Many factors need to be considered, and it can feel like there are a million things to track. But don’t worry – we’ve got you covered! In this blog post, we’ll discuss what goes into designing the ultimate conference audio-visual setup, so you know exactly what to do before meeting with a professional AV company like SureLock Technology.

1) Display

The visual display is one of the first things that people notice when walking into a conference. This is why it’s essential to ensure you choose the correct display for your attendees. If the valuable information on the screen is not legible, people will strain their eyes trying to read it from far away – which can be tiring and frustrating! Ensure that there is enough space between seats, so everyone has a good view of the screen. The screen display and graphics should also match with the other conference visuals like handouts or posters.

You need to consider where the screens are located; if two screens are placed side by side, everyone needs to turn their heads towards one direction to see both clearly – this means no one gets a good view of the conference and the visuals presented.

2) Microphones

Depending on the size of your conference, you may need one microphone per presenter or a single microphone that speakers can pass back and forth. Either way, make sure they’re all working!

The next part is to ensure enough outlets for power and linking up any devices such as laptops or cameras with microphones.

3) Control Panel

You need a fully-functional control panel with advanced features to control the lighting, sound, and visuals to put on a perfect audio-visual show.

It should be easily accessible to all those involved in your conference, so everyone knows how to operate it correctly.

Your best bet is to hire an experienced A/V technician who knows what equipment needs to be hooked up for flawless presentations.

These are just some of the things that go into designing the ultimate audio-visual setup for conferences! You should also ensure that the team you hire offers proper setup services, including presentation and smooth functioning. Many techs and digital presentation companies don’t inform their clients about the breakdown of costs and benefits. Remember to get full disclosure regarding pricing and what services you’re getting for the package you opted for. 

SureLock Technology offers advanced tech services to businesses in Atlanta. We ensure that our cutting-edge technology products give your event the much-needed oomph to attract the clients and customers visiting you. Our team coordinates closely with you to jot down important details and convert your vision into a breath-taking reality. We also offer detailed data analytics and network design services. Get a free estimate from our team.